Privacy Policy

DD Tech Solutions (“we,” “us,” or “our”) operates FleetManager (the “Service”) available at https://fleetmanagerapp.com. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use the Service.

By using the Service, you agree to the collection and use of information in accordance with this policy. If you do not agree with any part of this policy, please discontinue use of the Service.

a. Information You Provide Directly

• Account Information: Name, email address, and password when you register or are invited to the platform.
• Company Information: Company name, logo, and settings you configure within the Service.
• Maintenance Data: Equipment records, maintenance requests, service notes, odometer readings, photos, videos, and costs you enter into the platform.
• Communications: Messages or inquiries you send us via email or contact forms.
• Payment Information: Billing details (processed by Stripe — we do not store full payment card numbers).

b. Information Collected Automatically

• Log Data: IP address, browser type and version, pages visited, time and date of visits, time spent on pages, and other diagnostic data.
• Device Information: Device type, operating system, and unique device identifiers.
• Cookies and Similar Technologies: See Section 5 for details.
• Usage Analytics: Aggregated, anonymized data about how the Service is used, collected via Vercel Analytics.

c. Information from Third Parties

• Authentication Providers: If you sign in via a third-party provider (e.g., Google via Clerk), we receive basic profile information such as your name and email address.
• Payment Processors: Stripe provides us with subscription status, billing history, and payment confirmation — not full card details.

We use the information we collect to:

• Provide, operate, maintain, and improve the Service
• Process transactions and manage your subscription
• Send transactional emails (account setup, maintenance notifications, billing receipts)
• Respond to comments, questions, and customer support requests
• Monitor and analyze usage trends to improve user experience
• Detect, prevent, and address technical issues, fraud, or security incidents
• Comply with legal obligations
• Enforce our Terms of Service

We do not use your personal information for behavioral advertising, sell it to data brokers, or use it for any purpose unrelated to operating the Service.

We do not sell, rent, or trade your personal information. We may share it only in these limited circumstances:

Service Providers

We share information with trusted third-party vendors who assist us in operating the Service, subject to confidentiality obligations:

• Clerk — Authentication and user management
• Stripe — Payment processing and subscription management
• Resend — Transactional email delivery
• Vercel — Hosting, analytics, and performance monitoring
• Cloudflare R2 — Media file storage (photos and videos uploaded to the platform)
• Neon / PostgreSQL — Database hosting

Legal Requirements

We may disclose your information when required to do so by law, court order, or governmental authority, or when we believe disclosure is necessary to protect our rights, prevent fraud, or ensure the safety of users.

Business Transfers

If we merge with, are acquired by, or sell substantially all of our assets to another company, your information may be transferred as part of that transaction. We will notify you before your information becomes subject to a different privacy policy.

With Your Consent

We may share information with third parties when you have given us explicit consent to do so.

We retain your personal information for as long as your account is active or as needed to provide the Service. If you cancel your subscription, your data remains accessible for the remainder of your billing period and is then scheduled for deletion 30 days after your subscription ends.

We may retain certain information longer where required by law, to resolve disputes, or to enforce our agreements. Aggregated, anonymized data that cannot identify you may be retained indefinitely.

To request earlier deletion of your data, contact us at ddtechapp2026@gmail.com.

We use the following types of cookies and similar technologies:

Strictly Necessary Cookies

Required for authentication, session management, and core platform security. These cannot be disabled. Examples include session tokens set by Clerk.

Analytics Cookies

We use Vercel Analytics to collect aggregated, anonymized data about how visitors use our website. This data does not identify individual users. You may opt out of analytics cookies using our Cookie Preferences banner.

No Advertising Cookies

We do not use advertising, retargeting, or cross-site tracking cookies. We do not place third-party advertising cookies on your device.

Managing Cookies

You can manage your cookie preferences at any time by clicking the “Cookie Preferences” link in the site footer, or by adjusting your browser settings. Note that disabling certain cookies may affect platform functionality.

We implement industry-standard security measures to protect your information, including:

• TLS/HTTPS encryption for all data transmitted between your browser and our servers
• Encrypted data storage at rest
• Role-based access controls limiting employee access to personal data
• Multi-factor authentication options for user accounts
• Regular security reviews of our infrastructure and third-party providers

No method of transmission over the Internet or electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your information, we cannot guarantee absolute security.

Depending on your location, you may have certain rights regarding your personal information. To exercise any of these rights, contact us at ddtechapp2026@gmail.com.

We will respond to verified requests within 45 days (with a possible extension of an additional 45 days for complex requests).

If you are a California resident, you have specific rights under the California Consumer Privacy Act (CCPA) as amended by the California Privacy Rights Act (CPRA).

Categories of Personal Information Collected

In the past 12 months, we have collected the following categories of personal information:

• Identifiers (name, email address, IP address)
• Commercial information (subscription and billing history)
• Internet/electronic network activity (pages visited, usage data)
• Professional or employment-related information (company name, job-related data you enter)

We Do Not Sell or Share Your Personal Information

We do not sell your personal information to third parties, nor do we share it for cross-context behavioral advertising as defined by the CPRA. You have the right to opt out of any future sale or sharing — to exercise this right or to confirm our practices, contact us at ddtechapp2026@gmail.comwith the subject line “Do Not Sell or Share My Personal Information.”

Sensitive Personal Information

We do not collect sensitive personal information (as defined by the CPRA) beyond what is necessary to provide the Service, and we do not use it for purposes other than providing the Service.

Shine the Light

California Civil Code § 1798.83 permits California residents to request information regarding our disclosure of personal information to third parties for direct marketing purposes. We do not disclose personal information for direct marketing purposes.

How to Submit a California Privacy Request

Email ddtechapp2026@gmail.comwith the subject line “California Privacy Request.” We will verify your identity before processing your request and will respond within 45 days.

Residents of Virginia (VCDPA), Colorado (CPA), Connecticut (CTDPA), Texas (TDPSA), Montana (MCDPA), Oregon (OCPA), Iowa, Indiana, Tennessee, Delaware, and other states with comprehensive consumer privacy laws have rights similar to those described in Section 7.

These rights include the right to access, correct, delete, and obtain a portable copy of your personal data, as well as the right to opt out of the processing of personal data for purposes of targeted advertising, the sale of personal data, or profiling.

We do not engage in targeted advertising, sell personal data, or make automated profiling decisions that produce legal or similarly significant effects.

To submit a request, contact us at ddtechapp2026@gmail.com. If we decline to act on your request, you may appeal by replying to our response email. If you are unsatisfied with the outcome of your appeal, you may contact your state's Attorney General.

The Service is intended for business use by adults and is not directed to children under the age of 13 (or 16 in California). We do not knowingly collect personal information from children. If you believe we have inadvertently collected information from a child, please contact us immediately at ddtechapp2026@gmail.com and we will take steps to delete it promptly.

The Service is operated in the United States. If you access the Service from outside the United States, your information will be transferred to and processed in the United States. By using the Service, you consent to this transfer.

The Service may contain links to third-party websites. We are not responsible for the privacy practices of those sites. We encourage you to review the privacy policies of any third-party sites you visit.

We may update this Privacy Policy from time to time. When we make material changes, we will update the “Effective Date” at the top of this page and, where appropriate, notify you by email or in-app notification. Your continued use of the Service after any changes constitutes acceptance of the updated policy.

We encourage you to review this page periodically.

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us: